Message Annotation
Annotation entries for all outbound messages for a given outbound IP are handled as follows:
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By default, an HTML editor is enabled for message entry. |
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You can switch to plain text for message entry. |
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You can choose whether to insert the annotation at the beginning or the end of the message. |
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Messages forwarded as attachments do not have a disclaimer added within the forwarded message body. |
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Quarantined messages that are released and delivered include the disclaimer. |
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Multi-part messages are supported. |
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Senders are exempted from appending the disclaimer on the Mailboxes page. |
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The disclaimer can be up to 1000 characters in length. |
To annotate messages:
Manage >> Outbound IPs >> {Outbound IP}
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Select the Mode (Prepend or Append) and type the desired message. |
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HTML format is checked by default, allowing HTML formatting. This includes bold, italics, underlining, etc. Uncheck HTML to format the message in plain text. |
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Note: The annotation of a message may not be rendered by the recipient’s email client when it is sent using Outlook in RTF format. To avoid this problem, the Exchange server can be configured to convert RTF messages to HTML format.
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